Policies & Waiver

WAIVER
Waiver/Release of Liability
Please also see our information for First-Time Vaulters.

FEES & TUITION
Payment is due on the 1st of the month and a 10% late fee will be applied for all payments received after the 7th of the month.  Club Classes are paid for on a monthly tuition fee and is based on an average of 4 weeks per month. There is no additional charge for a 5-week month, nor is there any adjustment for shorter months resulting from holidays or breaks.

First Time Vaulting and Recreational Vaulting are scheduled and paid through on our on-line scheduler.  Team/Club Vaulting may be paid with check, or PayPal.  A $35.00 fee will be charged for all returned checks.

ATTENDANCE & MAKE UPS
We have a limited amount of classes at each level of vaulting; therefore, if a Recreational vaulting student misses a class there are no make-up classes for the student and no refunds for the missed class and no pro-rata adjustments.  However, if OCV must cancel a class, OCV will try to offer a substitute class.

CLUB vaulters signed up to vault 1 time per week may make-up their class during the Saturday Practice, depending upon availability.  (Here’s the fine print:  (1) This is for CLUB vaulters only, not Recreational Vaulters.  (2) Two and Three-day-per-week Club Vaulters have first priority to this time slot. (3) You MUST pre-register for the class AND have given advanced notice of the absence to OCV Club. (4)  Any regular weekday class missed must be made up within 7 days of the absence.)

Classes may be closed or combined if there are fewer than 6 students and/or class time may be reduced on any given day in which 4 or fewer students are present. Students are not allowed to drop in and attend classes to which they are not assigned without prior approval.

SCHEDULE CHANGES
After each OCV Club Tryout and at the beginning of each competition year, the class schedule will be adjusted to accommodate new promotions and new Club members. Students may need to move from their present class time to another class.

MINORS COACHING
As part of our development of our Team Vaulters, there may be occasions when a minor will be coaching the vaulting students. These Minor Coaches have been trained and have been vaulting a sufficient period of time to safely and effectively coach your student. Additionally, an adult coach will be present at the equestrian center for the duration of the class.

HOLIDAYS
OCV is closed in observation of the following holidays: New Year’s Eve, New Year’s Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Weekend, Christmas Eve, and Christmas Day.   OCV is generally open on Martin Luther King Day, President’s Day, Columbus Day, and Veteran’s Day.

PHOTO RELEASE
We regularly photograph and/or videotape our vaulting activities. These photos and videos are usually used in promotional materials (printed and electronic). Unless specifically prohibited in writing by parent or guardian, enrollment with OCVaulting gives OCVaulting permission to use photos and videos of your child(ren) for promotional and/or communication purposes.

CANCELLATION OF CLUB MEMBERSHIP
Monthly tuition is based on the year-round costs of operating the club.  OCV Club members commit to our Club through each competition season (Sept. 1-Aug. 31).  Changes in Club Membership must be made at the end of the season or with written notice two months in advance of the cancellation or change in membership.  Failure to do so will result in a full billing for the remaining month(s) of the season.